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Band Boosters



Booster Club General Information








The name of this organization is Willard Band Boosters.  It is a club organized under the leadership of the Executive Board.


The objectives of the Willard Band Boosters are:

  Section 1: To arouse and maintain an enthusiastic interest in the Willard Bands.

  Section 2: To lend all possible support, both moral and financial, to the band and to encourage attendance at band activities.

  Section 3: To cooperate with those in charge of the band, school administration, and the School board to the end that the band be brought to and kept at the highest possible standards of excellence and to build and maintain an organization which will help promote the general activities of the band program grade six through twelth grade

  Section 4: To show no discrimination to anyone because of race, sex, religion, and place of    birth or family income.


  Section 1: The membership of this organization shall not be limited.  Anyone interested in furthering the aims of the organization shall be eligible to join.

  Section 2: Voting privileges are granted to all  those with a paid membership for the current   fiscal  year, age 18 and above.

  Section 3: Yearly dues shall be paid to Willard Band Boosters.  This membership runs concurrent with the school year.  The membership levels are: Individual/Patron    $15.00.  Family memberships; Bass Clef $25.00; Treble Clef $50.00; Directors    $100.00; and Executive $250.00.  Corporate memberships; $500.00 and above.


  The officers of the organization shall be a President, Vice President, Secretary,    Treasurer, Assistant Treasurer, Committee Chairpersons, and the Band Directors   of the Willard Bands.  This group shall be the Executive Board of the Wi llard    Band Boosters.

  Section 1: The offices of President, Vice President, Secretary, and Treasurer, are elected in    May for a term of one year.  This term runs from July 1 until the following June    30.

  Section 1a: In a trip year the office of Assistant Treasurer will be held as an elected office    only during the two year period involving the trip. 

  Section 2: Appointed committee chairpersons may include: Parliamentarian, Junior     High Representative, Membership and Business Liaison Chairperson(s);  Publications/Historian Chairperson(s); Spirit Chairperson(s); Telephone Committee Chairperson(s);  Sewing Committee Chairperson(s); Bus Parent    Chairperson(s); Meals on Wheels Chairperson(s); and Funnel Cakes Chairperson(s).  Additional committees  may be added as needed.

Section 3: The Executive Board shall have general supervision of the affairs of the organization.

Section 4: Elected members filling the positions of President, Vice President, Secretary, Treasurer, Assistant Treasurer, and appointed committee   Chairpersons must be a member of the Willard Band Boosters.


The regular meetings of this organization’s Executive Board shall be held at 6:30 p.m. on the 3rd Monday of every month.*  Full membership business meetings shall be held directly following the Executive Board meeting, beginning at 7:00 p.m., on the 3rd Monday of every month.  The President may call special meetings.  Robert’s Rules of Order will conduct all meetings.  A quorum at Executive Board meetings shall consist of 3 members, and a quorum at a full membership meeting shall consist of 11 members.**

* In the event  the school is closed due to inclement weather there will be no meeting.

** An official meeting may be held as long as there are 3 executive board members (of  which one is the president or vice-president). 


The Charter and Bylaws may be amended by a simple majority vote of the members present at any membership meeting.  Notification of a membership meeting to discuss and amend the bylaws shall be made public either by notice to membership or notice placed in the Cross Country Times Community Focus section a week before the meeting takes place.


  Section 1: A Nominating Committee of 5 members of the Executive Board and/or general 
membership, including not less than 3 members from the Executive Board, shall be appointed by the President at the March executive or full membership meeting.
This Nominating Committee will meet before the May full membership meeting.  They will decide which persons to nominate for the following offices:  President, Vice President, Secretary, Treasurer and Assistant Treasurer. These persons will be contacted and asked if their names can be put into nomination.  The President    may then make decisions regarding the creation of new committees, which will affect the year in which he/she resides.

  Section 2: Officers are to be elected at the May full membership meeting.  Nominations may be made from the floor after the report of the Nominating Committee’s nominations.

  Section 3: Officers will be elected by majority vote. The President will recognize the new officers and then will state the names of the newly appointed officers to the membership at the regular membership meeting. New officers and committee chairpersons assume duties at the beginning of the fiscal year, July 1.   Any executive board member who does not fulfill his/her duties may be asked by the executive board to resign.

  Section 4: Any elective officer’s post or committee chairperson’s post which becomes vacant shall be filled by appointment by the Executive Board to fill the remainder of the term, except the President’s office, which shall be filled by the    Vice President.


The Booster Club fiscal year shall run from July 1 to the following June 30.


Upon the dissolution of the Organization, after paying or making provision for the payment of all the liabilities of the Organization, it shall dispose of all the assets of the Organization exclusively for the purpose of the Organization in such a manner, or to such organization or organizations organized and operated exclusively for charitable, education, religious, or scientific purposes as shall at that time qualify as an exempt organization(s) under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law), as the Board of  Trustees shall determine.  Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principle office of the Organization is then located, exclusively for such purposes.


If the Willard Band Boosters shall at any time disband, any monies in the treasury shall be turned over to the Band Department of the Willard High School.



  Section 1: The President of this organization shall preside at each meeting and be     responsible for the coordination of its officers and committees so that the basic    objectives of the organization are promoted. 

  Section 2: The Vice President shall assume all duties of the President in the President’s absence.  The Vice President shall be willing to commit time to helping organize and implement committee projects with committee chairpersons as needed.

  Section 3: The Secretary shall record and post the minutes of all meetings, notify members    of the Executive Board meetings, and be responsible for having on file at all times a copy of the charter, by-laws, and a list of members.  The Secretary is also responsible to provide a reasonable number of copies of the previous meetings minutes.

  Section 4: The Treasurer and Assistant Treasurer are responsible for all funds generated by and for the financial affairs of the Willard Band Boosters.  These duties shall include, but not be limited to the following: maintaining the organizations checking account; other accounts as needed where we will receive the highest return; reconciling bank statements monthly, along with reporting at the monthly Executive Board meeting receipts and expenditures and account balances; preparing and presenting financial reports at all full membership meetings; paying all bills; initiate audit of financial books and records by an Executive    Board  member at the end of the fiscal year; and keep all financial records required during a trip year.  All bills submitted for approved projects do not have to be preapproved before paying.  Treasurers’ bonds must be carried,    with the organization paying for the bonds.  All disbursements over $100 shall    require 2 signatures, as approved by the Executive Board.

  Section 5: The Willard High School Band Directors shall act as liaison between the Willard Band Boosters, the band personnel, and the school authorities.

  Section 6: Any person acting on behalf of the Willard Band Booster Organization must be delegated by the executive board members and band directors. 


Any correspondence and/or publication from Booster officers or members pertaining to band or Booster business or activities must be reviewed by the Band Director and Booster President.  There is to be no open discussion in the regular meetings regarding students, parents, or teachers.


 A. All monies received from fundraising events will be turned into a band booster club elected executive officer the day of the event, or the next business day.

 B. All receivables will be deposited into the bank within 5 working days of the event.

 C. All monies received from fundraising events will be deposited into the General    Fund unless voted on prior to the specific fundraising event.

Submitted by the Bylaws Committee at the April 19 2004,  full membership meeting.  This copy revised as of April 21, 2004.

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